EduGap
See what is happening across every school — without chasing another spreadsheet.
A trust-wide operational platform for multi-academy trusts and groups of schools. It sits alongside your MIS, finance, HR and productivity systems and coordinates the work between them.
Northstar Learning Trust
Trust operational overview
Fictional demonstration data
Schools
10
Overdue actions
11
High-priority risks
3
Assurance score
67%
| School | Status | Overdue | Risks | Improvement |
|---|---|---|---|---|
| Northstar Central Academy | On track | 0 | 2 | 92% |
| Brookfield Primary School | Improving | 2 | 4 | 68% |
| Oaklands Community School | Improving | 1 | 3 | 71% |
| Riverbank Academy | Needs attention | 6 | 6 | 48% |
| Meadow View Primary | Improving | 0 | 2 | 74% |
| Kingsley Secondary School | On track | 0 | 2 | 88% |
| Greenhill Special School | Improving | 0 | 3 | 70% |
| Hawthorne Academy | Needs attention | 4 | 5 | 55% |
| Stonemere Primary School | Improving | 1 | 3 | 66% |
| Westbridge Learning Centreonboarding | Improving | 0 | 4 | 41% |
What the trust gains
Twelve operational areas coordinated in one place
Trust-wide operational oversight
One comparable view of every school: status, overdue work, open risks and evidence gaps.
Consistent processes
Agree the steps that should be the same everywhere, and let each school work within them.
Local ownership with central visibility
Work stays owned by the person responsible; the centre sees progress without taking it over.
Cross-school actions
Issue one action to several schools and track completion school by school.
Trust policies
Ownership, version history, adoption and acknowledgement tracking in one place.
Risk escalation
Local risks that meet agreed thresholds are surfaced to the central team automatically.
Evidence and assurance
Evidence is attached to the requirement it satisfies, not stored in a separate folder.
Central reporting
Board and committee reporting assembled from live records with human commentary.
School onboarding
A structured operational baseline for every school that joins the trust.
Supplier consolidation
See where schools buy similar services separately and where notice deadlines fall.
Organisational resilience
Record where a process depends on one person, and reduce that dependency deliberately.
AI-assisted administration
Drafting, summarising and evidence-chasing prepared for a person to review.
A typical day
Different people, one set of records
Each role sees the part of the trust they are accountable for. Nobody re-enters the same information.
- 1The CEO reviews the trust risk position before a board meeting.
- 2The COO checks operational exceptions and what has slipped this week.
- 3The IT director reviews outstanding cybersecurity actions across schools.
- 4A school business manager completes an assigned review in their own workspace.
- 5The governance lead prepares a board report from live records.
- 6The AI assistant compiles a list of outstanding evidence and who holds it.
- 7Relevant people approve or reject the proposed actions put in front of them.
Comparison
Before and after, honestly described
| Without EduGap | With EduGap |
|---|---|
| Spreadsheets | Shared operational records |
| Email chasing | Automated reminders |
| Different school processes | Configurable standard workflows |
| Manual reports | Live dashboards |
| Fragmented evidence | Connected evidence |
| Reliance on individual knowledge | Visible ownership and audit history |
This describes the intended way of working with the platform as designed. It is not a claim about measured results in a live trust.
What this is not
Being clear matters more than sounding impressive.
- Not a management information system and not a pupil record system.
- Not a replacement for Arbor, PowerSchool, SIMS, Bromcom, Microsoft 365 or Google Workspace.
- Not a guarantee of legal, regulatory, safeguarding or GDPR compliance.
- Not a substitute for professional advice or accountable human decisions.
- Not currently integrated with any third-party system.
Could your trust operate with greater clarity?
Book a discovery call to talk through how your trust currently coordinates operational work — or explore the fictional demonstration first.